Pius Booster Club Board Minutes
August 14, 2006

Members present: Father Morin, Scott Fitzgerald, Duane & Mary Hugo, John & Melinda Reinert, Joann Grosserode, Barry Johnson, George O’Boyle, Dave & MaryBeth McWilliams, Ron & Claire Schinkel, Lisa & Mike Cunningham, Julie Larson, Loren & Cathy Kanost, Rod Berens, Joyce & Greg Gibney

Father Morin opened the meeting with a prayer.
Self introductions were made along with committee assignments.

Finance: Jolene Ritzman will not longer be able to serve on the board. Mary Hugo
will serve as treasurer. No finance report was given at this time.

Membership: MaryBeth McWilliams reported on several topics concerning recruitment. 9th grade orientation mainly created more awareness of the club and also added a few new memberships. A mailing was sent to Pius alumni. The club was unable to do a corporate drive this year for Booster memberships. Scott Fitzgerald reiterated the importance of reaching the corporate sponsors in the future. Some past figures on membership include: 2004-2005 --- 270 members - $6700
2005-2006 -- 272 members - $16,000
The increase in monies taken in were due to the different levels of membership available last year. ¼ of the Pius families were members.

MaryBeth asked for help in soliciting memberships at the Fall Kickoff (August 25) and Pius Open House. (August 28)
Gold Member gifts were discussed along with program deadlines. Program photos will be handled by Mrs. Amy Shonka.

Committee Building: David McWilliams reported that June 28, 2007 will be the date of the next Pius Golf Scramble. 12-16 people are needed to be on the golf committee for next year. There will be a sign up sheet at the Fall Kickoff. Plans are to meet this fall and to break the Scramble into three sub-committees. George O’Boyle suggested that ex-Pius golfers could be involved in the committee. Great idea, George.

The Coaches and Activity Chair cookout was put on hold for the time.
Different ideas were passed around concerning activities for community building. Some of these ideas include hosting a track meet and tailgating before football games. Father Morin discussed the need for developing a better relationship with Omaha Skutt. We would like to invite them to a pre-game dinner in December when Pius plays Skutt in Boys basketball. Another possible date would be in February when Pius girls meet Skutt.

Concessions: Lisa Cunningham reported that there is a good number of members on the concessions committee. They still need someone to do the scheduling for winter sports. Diane Hilger has offered her assistance in showing members how to accomplish the task. Concession committee members will meet as a group next Monday. There are questions concerning set up for basketball games. Father Morin will check on concerns about exits because of building construction. Barry Johnson brought up the idea of having a separate concession area to sell drinks.

Merchandise:. Merchandise will be sold at Fall Kickoff and Open House.

Project Update and Cost: Rod Berens reported that the waterproofing of the stadium came in under $3500. Approximately 38,000 was spent on the project. It should last 3-5 years. An engineering quote was given on inspecting the whole facility each year. The price was $2400 with and increase of 3% each year. Discussion centered on how often and to what extent we want to inspect the stadium.

Joann Grosserode reported that the Pius track is now open. United Sports rules are posted and three more signs are still to be put up. The rules are still not being respected and followed by users of the track. Joann spoke of the weed problem in the outer lane. There needs to be an 18 inch buffer of pea gravel placed next to the outer lane. Covers are still needed for the pits. Estimates are pending. Coach Aylward would like to have mats for his football players to walk on when crossing the track.
Dan Muhleisen has the exact figures of the track costs. It is approximately $178,000.
Stadium storage will be completed by the Green & Gold game. Four new garage doors were purchased for $10,000. Locks will be placed on all the doors.
Safety issues were brought up about the back of the west stadium. The stadium is filled with an excessive amount of stuff that creates a hazard. It was suggested the area be roped off.

The gym floors are done and look GREAT!!! Lines are now painted for volleyball use.

Ideas for future capital improvements included additional bleachers/bathrooms on the visitors’ side of the stadium and correction of erosion on the northern side of the visitors’ bleachers.
Used wrestling mats from the state tournament could be a possibility to purchase a mat for the wrestling program. The cost of a mat would be approximately $5,000.

Jake Moore will get information on purchasing new standards for the volleyball nets.

Molly Peters, Vocal music director requested $2,010 for the purchase of 120 garment bags to be used for Spectrum Singer uniforms. MaryBeth McWilliams motioned the Booster Club meet this request and Greg Gibney seconded the motion. The motion was passed.

Student /Family activity passes were discussed. MaryBeth gave members information about other schools and their activity passes. The main focus of the pass is to encourage students to attend more events and activities. The Booster Club members want to see what the financial impact would be if Pius adopts an activity pass before making a decision.

The next meeting is scheduled for Monday, September 11, 2006 (let us never forget…9/11)
The meeting was ended with a prayer.

Respectfully submitted,
Joyce Gibney

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